Recently, an entity calling itself “Corporate Records Service” with an address in Austin, Texas, mailed solicitations entitled “Annual Minutes Records Form” to numerous Texas business entities. This solicitation suggests that a Texas business entity is required to complete the statement and return it with a fee of $125.
Although the solicitation contains a disclaimer stating that Corporate Records Service is not affiliated with a government agency, many customers may misinterpret the official-looking documents. Despite the implications contained in the solicitation, Texas business entities are not required by law to file the statement with Corporate Records Service. Based on inquiries this office has received, it appears that confusion has resulted from Corporate Records Service’s solicitation and the suggestion that the statement is necessary to avoid non-compliance with Texas law.
You do not have to do business with Corporate Records Service. The forms provided by Corporate Records Service are not required by the Texas Secretary of State. Whether you choose to do business with Corporate Records Service will in no way affect your status with the Secretary of State.
It is important to remember that any official statement or request from the Texas Secretary of State will clearly indicate its origin by displaying the State Seal and the name of Secretary of State John Steen.
If a Texas business received a solicitation and sent money in response to that solicitation or receives any similar solicitation in the future, a complaint may be filed with the Attorney General.