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Elections and Voter Information

Voter Information

Election Advisory No. 2011-04

To: County Officials
From: Ann McGeehan, Director of Elections
Date: May 23, 2011
RE: New TEAM Release

The Secretary of State’s Office is pleased to announce the deployment of a new TEAM release that supports the upcoming re-precincting effort. The new release offers expanded functionality in the Street Index plus additional reports to track the changes made within a given time period on the Street Index within a given Plan. The new functionality creates more flexibility in the management of the Street Index while implementing a better audit trail of changes. Below is a summary of the new functionality offered:

Merge Streets

TEAM now offers the capability to merge two streets into one. This would most commonly be used if there were two streets defined within the Street Index that are the same street, but defined differently.

Example: There are two Main Streets in the Street Index. In one instance, Main is defined in the Street Name field, and Street is defined in the Street Type field. A second Main Street might be within the Street Index, but defined with both Main and Street in the Street Name field.

Compare Streets

A user can perform a side by side comparison of two different streets or alternatively, can compare a single street between two plans.

Alias Street Names

A user can add an alias or aliases to a street name in the Street Index. If a voter registration application is entered into the TEAM system using an incorrect or alias street name, the system will auto-correct the voter registration application and VR Card to display the street as originally entered into the system.

Example: The Street Index has a street defined as Martin Luther King Jr. Boulevard (Martin Luther King Jr. in the Street Name field and Boulevard in the Street Type field) but an alias might be MLK Blvd. If a user enters MLK Blvd on a voter registration application, TEAM will map the street to the defined Martin Luther King Jr. Boulevard.

Delete Street

A street may now be deleted directly through the Street Index; however, a street may not be deleted if voters are attached to it. Before a street may be deleted all active, suspense and FPCA voters attached to it must be moved.

Audit Log

The Street Index now contains an Audit Log. Any update made to a street is “logged,” with the user id, date, and time that it occurred retained.

Plan Copy

The “Plan” defines the precinct and district relationship to the Street Index. A user can first define a precinct and associate applicable districts to that precinct. The precinct is then associated to the street ranges of a Street within the Street Index.

The new TEAM version allows for a county to manage multiple Plans if necessary while completing their redistricting effort. Once the boundary changes have been applied in the Street Index and approved, a county can simply make the approved “Plan” the active plan.

New Reports

Training Offered

The state will be offering TEAM training on the new functionality. All current (hands-on) classes will be offered in Austin at the TX DOT Training Center located at 200 E. Riverside Drive during the week of June 20th through June 24th. There are two sessions offered per day; the morning session is from 9:00 a.m.-noon and the afternoon session is from 1:00 — 4:00 p.m. The TEAM Training website contains detailed information on reimbursement for travel. Registration is available on our website.

Training will also be offered at the upcoming SOS County Officials Seminar on Sunday, July 31st from 4:00-6:00 p.m., and sign-up for the class can be done at the time of seminar registration. Due to class volume this will be a lecture format session; no hands-on computers will be available to the counties.

Offline Counties

The TEAM Plan Import has also been revised to enable an offline county to submit a new re-precincted plan. We have been working with the offline counties and vendors since last Fall on the requirements and specifications of the Plan Import file. The Plan Import is still being fine tuned to accept data down to the street level; however, we encourage offline counties to continue to send in test plans.

Please do not hesitate to contact a member of the Voter Registration staff at (800) 252-2216 if you have any questions regarding the new functionality.

AM:KR