Under Chapter 123, Subchapter C of the Texas Election Code (“Code”), each authority that adopts a voting system for use in its elections shall fill an annual report with the Secretary of State. The report must be filed on or after July 1 and before July 15 of each year. Additionally, Section 31.008(a) of the Code provides that the Secretary of State shall collect and maintain information on the number of elections held in this state and the administrative costs associated with the elections.
The Annual Voting System Report must include the following items:
- Description of the voting system used by the authority,
- Copy of the written order issued by the Secretary of State approving the voting system and voting system equipment for use in elections, and
- A statement that the voting system currently used by the authority has not been modified since the previous report has been submitted or if a modification has occurred that it was approved by the Secretary of State.
All voting system reports will be reviewed within 30 days after the filing deadline. Entities that fail to submit their report to the Secretary of State within the filing period will receive a written delinquency notice. Those entities that still do not file a report within 15 days after the delinquency notice has been mailed will appear on a list to the Attorney General. The Attorney General may seek a writ of mandamus to compel the filing of the report by entities that fail to comply.
If you are an entity needing to file a report, here is the link to access the 2013 Annual Voting Systems Filing Report online. If you do not know your password, please contact the Secretary of State.
If you have questions, please contact Juanita Woods toll-free at 1-800-252-8683 or via email.